After hours = voicemail
7 PM to 7 AM. Weekends. Holidays. Exactly when "no cool" and "no heat" calls come in. Most contractors send to voicemail and lose those jobs to whoever picks up.
Voltic Voice · for HVAC contractors
The AI receptionist HVAC contractors trust at 2 AM.
Every call answered, qualified, and booked. After hours emergencies, overflow, heat wave surges, all of it. Installed on your own voice AI and phone accounts. You see every cost. You own the agent.
- RESIDENTIAL HVAC
- EMERGENCY CALLS
- AFTER HOURS
- OVERFLOW
The problem
Half your highest ticket jobs
Half your highest ticket jobs
come in when nobody answers.
Emergencies, after hours, weekends, install calls during heat waves. The most profitable jobs come in when your office cannot answer. Three places it bleeds.
Emergency calls go to whoever picks up first
A homeowner with no AC at 110°F calls three companies in 60 seconds. The first real voice wins the job. The other two get voicemailed.
Heat wave surges break the office
The Monday after a 100°F weekend, your CSRs cannot keep up. Calls stack into hold music. Hold music becomes hangups. The biggest revenue day of the month is the leakiest.
How Voltic Voice works
Every call answered.
Every call answered.
Every emergency triaged.
A complete call and lead system trained on your business, running on your own voice AI and phone accounts. Works alongside your team. Never sleeps.
-
01
Trained on your business
One discovery call captures your services, area, pricing rules, and emergency triggers. The agent learns your brand voice from your existing recordings.
-
02
Picks up instantly
Sub second pickup. Multiple calls in parallel. No busy tones, no hold music. Day, night, weekend, holiday. Your phone never goes to voicemail.
-
03
Triages emergencies in real time
"No cool", "no heat", "leak", "gas smell", or vulnerable person at home, flagged, escalated, and live transferred to your on call tech within 10 seconds. Routine calls go on the schedule.
-
04
Books real appointments
Reads your calendar. Offers two real slots. Confirms the booking. Pushes it into ServiceTitan, Housecall Pro, Jobber, FieldEdge. Texts the homeowner with tech name and ETA.
-
05
Follows up on every lead
Missed call text backs in 30 seconds. Unsold estimate nudges. Seasonal tune up reminders. Dormant customer reactivation. Every lead worked until they book or opt out.
The stack
Wires into the tools you already run.
Voltic Voice integrates with your CRM, calendar, phone system, and follow up tools. No new dashboards.
CRM & dispatch
Bookings push straight into your dispatch system with full caller context.
- ServiceTitan
- Housecall Pro
- Jobber
- FieldEdge
- Workiz
- ServiceFusion
Calendar
Reads availability, books real slots, sends confirmations automatically.
- Google Calendar
- Outlook 365
- iCal / CalDAV
- Acuity
Phone & voice
Your existing number stays. Be primary, overflow, or after hours only.
- RingCentral
- Dialpad
- Nextiva
- VoIP.ms
- 8x8
SMS & follow up
Missed call text back, unsold estimate sequences, seasonal reminders.
- Programmable SMS
- SendGrid
- Make.com
- Zapier
Pricing
One extra emergency call covers it.
One extra emergency call covers it.
The rest is profit.
One time setup. Optional monthly tuning, month to month. Voice and phone providers bill you direct at cost. No markup. No surprises.
24/7 AI receptionist
setup, from $3,000 + optional $500/mo tuning
- Built on your own voice AI + phone accounts
- Trained on your services, pricing & emergency triggers
- CRM & calendar integration
- Missed call text back & unsold estimate follow up
- Live emergency transfer rules
- Optional monthly tuning, cancel any time
- Underlying infrastructure: ~$80 to 300/mo, billed direct at cost
Voltic Stack. Web + Voice
bundle, from $4,500 saves $1,000 vs. buying separately
- Everything in Voltic Voice
- Plus the full Voltic Web conversion grade site
- Site chat widget shares the same AI brain as your phone agent
- Single launch day, full call & lead stack live in 3 days
FAQ
Real owner questions on the demo.
Will customers know it's AI?
Most callers do not realize until you tell them. Natural voice, real back and forth, handles interruptions. If a caller asks directly, the agent answers honestly: "I am an AI assistant for [your company]".
What if it does not know the answer?
It never bluffs. Outside the rules, it logs the question, takes a callback number, sets a clear expectation ("a tech will call you back within 30 minutes"), and pings your team by SMS.
How does emergency handling work?
We define your emergency triggers, "no cool" in summer, "no heat" in winter, "leak", "gas smell", vulnerable person at home. The agent listens, captures the essentials in 60 seconds, and live transfers to your on call tech. If the transfer fails, it pages the dispatcher by SMS with full context.
What does the underlying infrastructure cost?
Voice AI runs roughly $0.05 to $0.10 per call minute. Phone provider adds about $0.01 per minute plus a few dollars per month for the number. A typical residential HVAC company runs $80 to $300 per month, billed direct to your card. No markup from us.
Do I have to change my phone number?
No. Your number stays. We can be your primary answer, overflow only, or after hours only. No porting, no downtime, no risk.
What happens if we cancel?
You keep everything. The agent stays in your voice AI account. The number stays in your phone account. Integrations keep running. We just stop tuning. No lock in.
Related reading
Decide with the math,
Decide with the math,
not the marketing.
What one missed HVAC call actually costs, plus the emergency intake script we train every agent on.
Next step
Hear it answer a real call.
Hear it answer a real call.
Right now.
Call the live demo line, or book a 15 minute walkthrough. We will run your numbers and play recordings of the agent handling real emergencies.